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Regulations for Students` Council

First: - Students` Council at Delmon University for Sciences and Technology is formed to represent students in students' affairs and inside the university.

Second: - The words and terms cited in these by-laws shall have the meanings construed hereunder unless otherwise indicated:-

The university – Delmon University for Science and Technology.

The president – the president of the university.

The council – the student council at Delmon University for Science and Technology.

The general assembly – all students registered at the university for an academic degree.

Third: - The main goals for the council are:-

    1. to support the activities of the students in fields such as academic, social, and athletics.

    2. To encourage the students to work together as one team.

    3. To follow up students` matters and liaison with the university administration.

    4. To promote democracy, objective dialogue, and respect of the other.

    5. To cultivate student personality according to Islamic and Arab values and culture.

   6. To support the positive interaction between university administration and students and between students and university departments to enhance the academic development.

   7. To ensure the importance of investment in the university life in order to prepare for the future and to emphasize respect of laws and regulations.

Forth: - To become a candidate for the council, a student has to fulfill the following conditions:-

   1. To finish successfully the minimum course load for the semester according to university regulations.

   2. The student's accumulative average must not be less than the minimum average required by the university.

   3. To be a full time student in the university during his membership.  The student who has the minimum course load is considered a full time student except in graduation semester and summer semester.

   4. The student must not have any warning before, and in case he got one it must be before 2 semesters.

   5. All fees must be paid to the university.

Fifth:-

        A) The council is formed from the elected students at the university faculties as the following:-

1. One member at least for each faculty.

2. The number of the students elected should be suitable to the number of students registered in the faculty.

       B) The university board determines the percentage of students' representation at the council according to the number of students registered at the beginning of the second semester in accordance with the organizational structure of the university.

Sixth:-

         a) Every student has the right to vote.

         b) The elections are held as the following:-

1. Each faculty in the university is considered an election committee.

2. For each election committee the number of election boxes should match the number of the students in the faculty.

3. In each faculty the students elect their representatives in the council directly in accordance with the fifth clause of these regulations.

 4. The election is held in the second semester each year.

5. The election is held in one day from 9 till 5 o'clock.

6. The election campaign starts one week ahead of the Election Day.

7. The election is held by secret voting.

8. The university president put the internal regulations and instructions for the elections in accordance with these regulations.

c) The council is elected for one year starting after announcing the results and till the beginning of next elections.

Seventh:-

             1. The council holds its first meeting upon invitation from the university president to elect a president, vice president, secretary, and committee members among the council members; within 2 weeks from the result announcement.

            2. The council meetings are held publicly.

            3. The meeting will be legally held if the quorum is more than the half of the members.  if not, the members will wait for an hour to achieve the quorum other wise the meeting will be postponed 10 days.  The second time the quorum will be legal if one third of the members attend including the president and secretary.

Eightieth:-

                The council has the following responsibilities and duties:-

1. To discuss the work plan for the council.

2. To discuss the financial and the administrative reports.

3. To prepare the budget and present it to the president.

4. To suggest modifications to these regulations and handing them to the university president through the vice president.

5. To make suggestion to help achieve the council goals.

Ninth:-

           1. The president and his vice are to be elected once; and they should fulfill the following:-

a)  To be Bahrainis.

b) To pass successfully the followings:-

   (66) Hours for bachelor.

   (15) Hours for master.

c) To register the minimum of the course load in the semesters.

d) The student's accumulative average should not be less than the minimum average in accordance with regulations.

Tenth:-

          The president and his vice are elected just for one year.

         a) The president has the following responsibilities and duties:-

1. To invite for council meetings and the meetings for the administrative committee.

2. To head the council meetings and the meetings for administrative committee.

3. To refer the council decisions to the administrative committee to make the right decisions.

4. To represent the council in other students councils.

        b) The vice president has the same responsibilities and duties as the president in case of the president's absence.

       c) The secretary had the following responsibilities and duties:-

1. To prepare the agenda given by the president.

2. To prepare the meetings and minutes and reports.

3. The secretary of the council.

4. To receive mail and keep documents and stamps.

5. To provide the president of the university with minutes for meetings.

6. To do any other thing the president of the council asks for.

Eleventh:-

            The council affairs are managed by an administrative committee to be headed by president of the council and to include the vice president, the secretary, and the heads of other committees of the council as members.

Twelfth:-

            1. The council forms the following committees:-

a) The financial committee.

b) The committee of students matters.

c) The committee of student's activities.

d) The committee of voluntary work for serving the community and the university.

e) The committee of exterior relations.

         2. The members of each committee elect the president and the secretary for the committee in the first meeting.

       3. The council can establish temporary committees to deal with specific matters.

     4. The council determines the duties and responsibilities of the different committee and organizes their work according to clear standards. These are to be provided to Deanship on approval.

    5. The committees can ask for assistance from any of the general assembly members to achieve their missions and to able to perform their duties and responsibilities.

   Thirteenth:-

   The administrative committee has the following duties and responsibilities:-

    1. To elect the cashier among its members.

      2. To execute the decisions of the council.

     3. To prepare the budget draft of the council.

     4. To supervise the faculties` committees.

     5. To study students cases and suggest the right solutions.

    6. To set a work plan draft for students activity programs on the faculty level.

    7. To discuss the annual financial and administrative reports and submit them to the council.

   8. To look into the cases that is transferred from the council.

Fourteenth:-

   1.  The secretary of the council is assigned as also the secretary of the administrative body and he has the same duties and responsibilities as in article (10/c).

  2. The cashier has the following duties:-

a) To receive cash with receipts and deposit the money in the council account.

b) To expend in accordance with the decisions of administration.

c) To present a monthly report to the head of the administrative body including cashes and expenditures and send a copy of the report to the president of the university.

d) To handle the bookkeeping and financial records according to the accounting system.

e) To prepare the annual financial report.

Fifteenth:-

               The first meeting for the administrative body is to be held within a week from the date and when needed. Meetings are held weekly.

Sixteenth:-

              A-1. In each faculty it should be formed a committee called (faculty committee). This committee consists of the all faculty representatives in the council.  If the members are less than three then the council will chose those who got the highest votes from the candidates of the faculty.

           A-2. The committee elects the president among it members.

          B-1. The committee of the faculty has the following duties and responsibilities:-

1. To prepare the annual report for the faculty.

2. To follow up faculty activities.

3. To study students cases at the faculty, suggest the solutions and submit them to administration.

4. To prepare student activities plan for the faculty and submit it to administration.

5. To execute/carry out the decisions of the administrative body that are related to student's affairs.

Seventeenth:-

                     a) The membership of a member can be canceled from the council and the committees in the following cases:-

1. If the member committed any illegal action that may affect in a bad way to the council.

2. If the member committed any disciplinary breach that its punishment exceeds the first warning. 

3. If the member is convicted in any offense or criminal act.

4. If the member loses one of the membership conditions mentioned in article four except the accumulative average.

5. The death.

6. The written resignation.

7. The transfer from faculty to another.

8. The absence from three consecutive meetings or six dispersed meetings without acceptable excuses.

  b) The membership is terminated by a decision from the council by the majority of two thirds of the members in the cases at clause A in this article, and it terminated legally in the cases at other clauses.

Eighteenth:- 

     a) The council has its own budget which is supervised by administration.

      b) The financial resources for the council are the following:-

1. An annual financial grant presented by the university in the amount of half BD for each registered student in each semester, summer course not included. This money is to be paid in two installments.

2. Donations from different sources that are approved by university board.

3.  Incomes from the council activities.

4.  Other resources that are approved by the university board.

      c) The money is deposited under the council's name at a bank chosen by the president of the university.  The money is drawn from the bank with two signatures; the first one is for the president of the council or the cashier and the other one is for the vice president of the university.

  d) The expenditure order takes effect by a decision from the administration followed by signatures of the president of the council or the cashier; also the secretary and the vice president of the council can sign the order as well. The president can get in advance (50) BD every month for expenses.

  e) The university financial manager audits the financial documents for the council.

  Nineteenth: - the president of the council and the members take the following oath in front of the university president within two weeks from the elections:

"I swear by the great Allah to be faithful to my country and my king and to be loyal to the university and respect the laws and the regulations and do my job faithfully and honestly"

Twentieth:-

                  If a place at the council becomes vacant, the candidate who got the second place in the number of votes fills the vacancy.

Twenty-one:-

                    The council is considered resigned when most of the members post their resignations.  The same applies for the administration of the council and the council committees.

Twenty-two:-

                   A meeting is considered legal if the absolute majority of the members attend.

Twenty-three:-

                     The decisions and the recommendations are approved by voting and if the votes were equal the vote of the president is counted.

Twenty-four:-

   If the president, his vice, or the secretary of the council resigns, the other members of the council vote for a replacement.

Twenty-five:-

    The council carries all duties and responsibilities, not contradicting those of the committees and according to university laws and regulations.

Twenty-six:-

    The council disbandment takes place with a decision from the University Council on the basis of University President's recommendation.

Twenty-seven:-

    The president settle all cases not mentioned above.

Twenty-eight:-

   The first council ends it period by the end of the election.

Twenty-nine:-